For many companies, summer looks like an apparent pause in the year’s rhythm. But it’s precisely this calm that makes it the perfect moment to make a strategic decision: changing or upgrading your workspace. Choosing your flexible office this summer lets you arrive in September with everything ready, without the last-minute rush that usually comes with moving offices during peak season.
In this guide, we cover the 5 keys to keep in mind when choosing your flexible office this summer, and why waiting until autumn can end up costing you more than you think.
During July and August, business activity slows down in many sectors. Teams reduce their physical presence, client meetings slow their pace, and there’s more room to think without the pressure of day-to-day operations. Taking advantage of this pause has several benefits:
- You can visit several spaces without it interfering with your usual operations.
- Center operations teams usually have more availability to guide you through the process.
- Arriving in September with your new space already up and running avoids the chaos of starting the season still looking for an office.
- You have time to try out the space before committing your whole team to it.
The CBRE report on the flexible office market in Madrid and Barcelona confirms that the sector is in a full consolidation phase, with occupancy levels rising and sustained demand from companies of all sizes. Getting ahead of the search for your flexible office this summer fits perfectly with that trend: more and more companies are choosing flexibility as part of their real estate strategy.
The 5 keys to making the right choice
Not all flexible offices are the same, and not all of them will fit the way your team works. Before choosing your flexible office this summer, it’s worth reviewing these five aspects.
1. Location and connectivity
Proximity to public transport, food and dining areas, and other companies in your sector can make a real difference to your team’s day-to-day. A good location doesn’t just make commuting easier — it also projects a professional image to clients and suppliers who visit you.
2. Real contractual flexibility
One of the biggest draws of this model is precisely that: flexibility. Make sure the contract terms fit your actual situation, without excessive minimum stays or penalties that cancel out the advantage of choosing it over a traditional lease.
3. Included services
High-speed internet, cleaning, reception, equipped meeting rooms, and well-kept common areas are all part of the value a good space provides. Before signing, check what’s actually included in the fee and what gets billed separately.
4. Ability to grow or adapt
If your company is in a growth phase, or simply expects changes in team size, it’s important that the space can adapt to that evolution without forcing you to switch providers every few months.
5. Community and work environment
A good center isn’t just square footage — it’s also the people and companies you’ll be sharing the building with. Ask about networking activities, internal events, and the type of companies based there, because that’s also part of your team’s daily experience.
Advantages of choosing your flexible office this summer
Getting ahead brings some very concrete benefits:
- Unhurried setup. You can coordinate the move, signage, and logistics without the pressure of having your team waiting to start working.
- More room to negotiate. Outside September’s demand peaks, there’s usually more space availability and more flexible terms.
- A more productive start to the season. Your team comes back from vacation straight into an already organized space, with no logistical distractions.
- Time to personalize the space. From desk layout to small brand identity details, summer gives you room to take care of these touches.
How First Workplaces can help
At First Workplaces, we have centers in Madrid, Barcelona, and Málaga designed for companies looking for more than just a desk — they’re looking for a space that supports the way they work. Our private offices offer the privacy of a traditional office with all the flexibility of a contract tailored to your company. If your leadership team needs its own representative space, our executive offices are designed for exactly that.
For teams that value collaboration and networking, our coworking spaces encourage connection with other companies at the center. And if what you need is a one-off place to meet with clients or your team, we have fully equipped meeting rooms available by the hour.
Choosing well doesn’t have to be complicated. If you’d like to visit one of our centers before summer ends, get in touch with us and we’ll guide you through the whole process, from the first visit to the day your team moves in.
Conclusion
Waiting until September usually means deciding in a rush, with fewer options available. Choosing your flexible office this summer gives you time to compare, visit spaces at your own pace, and start the new season with everything sorted. If you’re considering taking this step, now is the time.
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